Client terms & Conditions
The intent of this document is to establish the terms and conditions under which Adjective & Company (Firm), will handle marketing communications projects for Client. Project details and budgets will be reflected in separate project estimates (delivered and approved digitally).
The Firm is authorized to act as an agent for the Client in purchasing the material and services required to produce communications materials on the Client’s behalf. All materials purchased or developed by Firm for Client will become the property of the Client upon payment of all fees owed by Client to Firm (Client Property). Any materials developed or owned by Firm prior to or independent of the services provided by Firm to Client in connection with this agreement will be owned by Firm (Firm Property). Client shall have the right and license to use Firm Property included in materials provided or developed by Firm for Client solely for use in connection with such materials. Any proposals, prototypes, ideas or conceptual materials developed by Firm for Client but not selected for use by Client shall remain Firm Property.
For Client, all work will be completed on a project basis and the total cost of all projects will be estimated in advance and approved electronically by the Client prior to work commencing. All outside vendor expenses will be billed to the Client at the Firm’s cost plus an amount that will yield the Firm a 15% commission. Additionally, out-of-pocket miscellaneous costs such as postage, color print outs, photocopies, travel, etc., on behalf of the client will be billed monthly at the Firm’s cost (this is not included in the retainer as it cannot be estimated upfront).
BILLING/PAYMENT TERMS/RESPONSIBLE PARTY
Fees will be billed monthly on the first of each month, unless otherwise agreed to by the Client and Firm. The Firm reserves the right to bill the Client in advance for work commencing with vendors and will bill media one month ahead of the month in which the media will run, or in the case of print, a month ahead of official publication space closings.
All Firm invoices are net and are due within 10 days of date of invoice. Any invoice not paid within 30 days shall accrue interest at the rate of the lower of (a) 1.5% per month and (b) the highest rate permitted by applicable law, from the due date on the unpaid balance. Where payment is not received within 30 days, the Firm reserves the right to cancel all scheduled activity and work.
Client shall be responsible for all third-party materials and services purchased by the Firm on the Client’s behalf. Once payment has been made to the Firm, the Firm agrees to remit payment to vendors in a timely manner. If, however, the Client fails to remit payment to the Firm, then financial responsibility for payment lies with the Client and not the Firm. This agreement shall remain in effect until the Client notifies the vendors that the Client/Firm relationship has been terminated. In the event Client desires to modify or discontinue any services, Firm will work with Client in attempt to cancel third-party media and other expenses provided, however, Client shall remain responsible for payment of all such third-party media and other expenses that cannot be canceled.
CLIENT’S RESPONSIBILITY & FIRM RESPONSIBILITY
The Client shall be responsible for the accuracy, completeness and propriety of information provided to the Firm in connection with the performance of this agreement. Client acknowledges that delays in any approvals to be provided by Client may result in delays to the Firm in completing projects for Client.
The Firm shall be responsible for using information provided by and approved by the Client in produced marketing communications materials in accordance with written instructions and approvals provided by Client.
The Client shall also honor and abide by all contracts and agreements entered into by the Firm on behalf of the Client with respect to production of communications materials or services. However, all such contracts and agreements shall be pre-approved by the Client. This obligation shall include, but is not limited to, union talent fees, music usage rights, photographic and illustration usage rights, etc., and shall survive the termination of this Agreement. Unless agreed otherwise in writing by Client and Firm, Client shall be responsible for obtaining all necessary clearances and consents required with respect to content and materials provided by Client to Firm in connection with this Agreement. Client shall be responsible for final legal clearance of all work and Client trademarks used by Firm in any materials developed by Firm for Client. This includes trademark clearing any names, service marks, taglines, logos, artwork, trademarks or any other intellectual or physical property presented by Firm.
Each party agrees to comply with all laws applicable to their performance under this Agreement.
The Client shall indemnify, defend and hold the Firm harmless against any losses or expenses that the Firm may incur as a result of any claim, suit or proceeding brought against the Firm in connection with communications materials produced by the Firm which contain unlawful, infringing, erroneous or incorrect data, information or other material provided to the Firm by the Client.
And the Client shall indemnify, defend and hold the Firm harmless against any losses or expenses that the Client or Firm may incur as a result of any claim, suit or proceeding brought against the Client or Firm in connection with communications materials produced by the Firm which were approved by the Client, unless such claim, suit or proceeding arises from or relates to Firm Property or other data, information or material provided by Firm which is included in or used in the development of such communications materials.
The Firm and Client will, during the term of its projects and assignment(s), have access to confidential information and trade secrets, which are not generally or easily obtainable. The Firm and Client acknowledge and agree that all such information by both parties is confidential and is the exclusive property of the owner of the information. The Firm and Client agree not to disclose confidential information, except with the Client or Firm’s written permission.
If either party is forced to take action to enforce any of the terms, conditions or obligations under this Agreement, the party in breach shall be responsible for all costs and expenses, including attorney’s fees through any appeals.
PROTECTION OF FIRM STAFF
The Client agrees that it will not during the term of this agreement and for at least one year after its termination, attempt to hire for contract or employment any employees of the Firm employed during the working relationship of Client and Firm.
TERM & TERMINATION
This agreement shall commence upon its execution and shall remain in effect until terminated by either party pursuant to written notice of termination with 90 days notice. In the event of termination, the Client will promptly pay the Firm for all materials purchased and services completed at the effective date of such termination, including reimbursement and payment of all non-cancelable third party expenses, obligations and contractual commitments. At that time, the Client can request the firm to transition any purchased files that have not been previously sent to the client. Upon Firm approval, flattened art files will be delivered at the exact executed resolution and file format as purchased. File delivery does not include source files. A separate estimate can be provided upon request to purchase source files, or packaged files in the original file format that the work was developed, designed or created in. Once source files are purchased by Client, source files will be provided at the specifications as negotiated.
These terms and conditions are subject to change, and can be modified or updated by Firm at any time, with our without notice.
By accepting the estimate/invoice sent to you, and/or engaging Adjective & Co. to begin any work, you acknowledge you have read and accept these terms and conditions.